GEORGE the BOOKKEEPER
Small Office Home Office (SOHO) Bookkeeping System
Prospective Users :Welcome,
If you are a small business owner working from home, running a shop, or even providing a service to another business
and you are looking to spend more time earning money and less time with the paperwork and your Accountant,
then GEORGE the BOOKKEEPER for Windows Version 1.7 GST, a Personal Computer based bookkeeping system, is for you.
GEORGE the BOOKKEEPER has been designed with the intention of offering most small businesses the opportunity to move over to a simple, yet extremely effective computerised bookkeeping system.
Operation of GEORGE the BOOKKEEPER requires virtually no previous computer skills.
A Windows Based personal computer and printer is needed.
The Areas of Business Bookkeeping which are Maintained by GEORGE the BOOKKEEPER
Jobs and Sales, Clients:The Jobs and Sales module manages the progress of work (repairs, warranty claims, sales, counter and trade sales, quotes, laybys, service calls, client refunds, installations, training sessions, rental agreements, contract labour and services rendered), all of which are automatically allocated a job number as they are entered.
Records can be searched for and listed by Date, Client, Equipment Repaired or Goods Sold or Job Type.
You can produce a listing of jobs that have not been completed to assist in managing your work.
Job summaries, reports of income and monies owed to you can all be produced and printed.
The Clients module is used to keep track of clients, either to add new clients, delete clients or to modify their records.
It also provides powerful searching facilities which makes finding a client record easy.
Expenses and Expense Categories:Expenses fall into two types, Profit and Loss (Non Capital Expenses) and Balance Sheet Items (Capital Expenses).
Each of these expense types has categories which are set up by the user to suit their own business circumstances. These Categories could be Electricity, Postage and stationary or Telephone for example. The categories also have an amount allowable value to allow an adjustment for private use.
Expense records can be looked up or searched for by invoice number, category, date or description.
Totals of your expenses can be obtained for any selected category, date or period.
Stock Purchases, Purchase Orders and Suppliers:Stock Purchases can be looked up or searched for by Invoice Number, Supplier, Date or Description of Goods Purchased.
The total of your purchases can be listed and printed for a particular date, period or even a supplier.
The Summary option gives a listing of Stock Purchases and their status.
Purchase Orders can be created and then printed or faxed to your suppliers.
Purchase Orders can be listed numerically or by supplier, date and any outstanding orders.
The Suppliers module keeps details on Suppliers which include Name, Address, Phone, Fax, Email and Internet addresses, Contact person, Settlement discount, Last Stock Purchase number and Year to Date Total .
The latter three details being useful to assist in negotiation of future supplies.
You can list suppliers Numerically, Alphabetically or by matches to Name, Address or Phone numbers.
Inventory:This module is used to add new items to the system as well as delete or modify existing records.
You can look up an item by number, item code or description and then modify the record.
A list that contains all details of your inventory can be displayed and printed and can be in numerical or item code order or you can select to list only items that match to an item code, a description and a location.
A valuation of your inventory can also be made using any of the options listed above.
You can select the Auto Inventory Update feature which allows the Inventory levels to adjust as stock purchases are made, or parts are used in repairs and sales.
This ensures that your inventory valuations are always up to date.
Accounts:The Accounts module is useful for printing Invoices and Accounts for clients as well as entering Payments made on Jobs, Sales and Laybys.
A Report generator is accessible from here as well.
Debtors and Creditors options let you list Unpaid Invoices, Stock Purchases and Expenses.
A Business Operation Summary, which can produce Monthly or Year to Date Reports, is used to gauge business performance.
Monies received can be listed Daily, Weekly, Monthly, Year to Date or for any specified period.
You can create and view Business Activity Statements as required by the Tax Office for GST Purposes
System Management:System Management (Options and Tools/Data Management) lets you perform housekeeping and setup functions such as an hourly charge rate or quotation costing.
Data backup and viewing of past financial years are also available.
An extremely useful function is the End of Financial Year option which closes off your records, archives them to disk and opens up a set of records for the new financial year.
There are separate User and Management authority codes, allowing limited access by employees to management records.
You can construct your own Titles for Invoices, Receipts, Remittance Advices etc as well as selecting the fonts that your printer will use.
Summarising, GEORGE the BOOKKEEPER Version 1.7 GST offers
Easy data entry
Large variety of printouts
Easy to use Menu Driven Program designed for the first time PC User.
Works with Cash and Accrual GST Reporting Systems.
For More Information Email me at mailto:REMOVETHISFIRST firstname.lastname@example.org
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